Assign a workspace to a capacity

To associate a workspace with a contracted capacity, access Power BI service.

Access the workspace you want to change the capacity for and click the Workspace Settings button.

On the screen that opened, click the License Info option and then click the Edit button.

In the capacity list, choose your contracted capacity and then click the Apply button.

After completing the process, it is important to access the Workspaces page and click the Reload button to confirm that the workspace is now associated with the correct capacity.

For cost optimization to be applied correctly, the capacity name must appear in the Workspace's capacity field, as shown in the image below.

WARNING: Although not very common, these capacity changes during business hours can cause unavailability in reports for that workspace, as there may be cases where some models become blocked, requiring a dataset refresh process to unblock, which can take a long time depending on the data model.

Also, be careful if you are changing the capacity to a SMALLER one than the previous, or if you are migrating from a PRO or PPU capacity to a dedicated capacity (Fabric, Embedded or Premium), as there may be performance loss.